We recommend doing both, but if you'd prefer to do one or the other, embed them within your modules.

Presenting your students with a well-organized course - a logical module structure, clear learning objectives, plenty of context for what they need to consume, and so on - is a key tenet of effective instructional design. Create pages within your modules for your multimedia that make clear when students are expected to consume them, and use the rich content editor to provide context for how the video fits in with the larger course structure. 

Many students, however, benefit from being able to review your videos (for example, prior to an assessment), so consider publishing them to the Media Gallery as well to help students find them easily.

Adding a co-viewer, like the other collaborator roles, will add the video to the user's "My Media," but they'll only be able to view it there. They can't publish it or edit it. Some possible use cases:

• You want to give one student access to remedial material that's published to another course.
• You want to share the video with a colleague who's considering using it for their course. 
• A student missed the live lecture and you give that individual access to the automatically-recorded (private) podcast. 

A co-publisher will see your video in their "My Media" and will be able to publish it to other media galleries, embed it in course elements in different Canvas courses, publish it to other channels in MediaSpace, and embed your video on public websites. Some use cases:

• You allow a colleague to use your video in their class.
• Your TA wants to gather multimedia study material in a MediaSpace channel. 

A co-editor can edit just about anything about your video. Below are some possible use cases:

• You assign a departmental student worker to edit your captions for accuracy.
• You ask your TA to insert chapter markers. 
• You want someone else to add tags to your videos to make them more easily findable in your "My Media" (given Kaltura's "search and filter" approach to media management). 

Yes. Giving someone co-publisher access to your video will also allow them to embed it in their own courses in addition to publishing it to other Media Galleries.

Yes. To be clear:

• If you assign a co-viewer role to a user in Canvas, they'll be able to see the video in their "My Media" both in Canvas and MediaSpace. (This applies to co-publishers and co-editors as well, of course.)
• If you assign a co-publisher role to a user in Canvas, they'll be able to publish and embed the video in their own courses in addition to being able to publish it to MediaSpace channels and categories. 
• If you assign a co-editor role to a user in Canvas, they can choose to edit the video either in Canvas or MediaSpace.

In a general sense, embedding a video is like taking one of your videos in "My Media" and plopping it onto another web page. In order for that to happen, you have to add some code to the page - and so you need to be able to edit that page's HTML.

In Canvas, Kaltura makes this easy with a button that you can click in the rich content editor. It allows you to select what video you want to embed, configure a few additional details, and then your video appears on that page in Canvas. They're taking care of creating the code and adding it to the page.

Within MediaSpace, you can find an "external" embed code for your media. You can copy and paste this raw code on web sites to which you have edit access. (For example, I've embedded videos on various other knowledge base articles using embed codes from MediaSpace.)

No. If you want to embed your media on external websites (i.e. outside of Canvas), you need to grab an embed code from MediaSpace instead. The embed codes that Kaltura uses within Canvas are specific to Canvas and won't work elsewhere.

No. If you want videos to appear in your modules properly, you have to use the rich content editor to embed it on a page (or any other course element that uses the rich content editor).

It may seem like you can publish your video to the Media Gallery, visit its page, grab the URL, and add an "external URL" element to your module using that link. Unfortunately, that link won't work consistently.

Ideally you also shouldn't use external embed codes from MediaSpace within Canvas. The Canvas-Kaltura LTI integration gives videos that are embedded properly a way to accurately track analytics, in particular the identities of the students who access your videos. If you use an external embed code, the video will work, but the analytics won't be as detailed anymore.

No. Embedding a video won't make it appear in the Media Gallery.

Just type in the rich content editor with the cursor above or below the video. If necessary, use the HTML editor.

Sometimes after embedding a video, it can be difficult to figure out how to type in the rich content editor, particularly if it was empty prior to the embed. Sometimes you can click all over the place but not seem to make a cursor appear. 

If you’re struggling to make the cursor appear, click the </> icon just below and to the right of the rich content editor’s text box. (If you hover your mouse over this, it will say “Switch to raw html editor.”)

You’ll then see the HTML code for your page. The video embed code will look something like the code below:

<p><iframe style="width: 1920px; height: 1080px;" title="Course Mapping (10:33)" src="https://canvas.ucsd.edu/courses/15712/external_tools/retrieve?borderless=1&amp;url=https://canvaskaf.ucsd.edu/browseandembed/index/media/entryid/0_n7jsc4ih/showDescription/false/showTitle/false/showTags/false/showDuration/false/showOwner/false/showUploadDate/false/playerSize/1920x1080/playerSkin/45495492/" width="1920" height="1080" allowfullscreen="allowfullscreen" webkitallowfullscreen="webkitallowfullscreen" mozallowfullscreen="mozallowfullscreen" allow="geolocation *; microphone *; camera *; midi *; encrypted-media *; autoplay *"></iframe></p>

Just type some text before or after the video embed code. You can then click the “</>” button again to switch back to the rich content editor to get a sense of how things look. At that point it should also be much easier to add and format additional text.

If you can’t just press backspace and remove the embed code in the rich content editor, use the HTML Editor to delete the embed code.

If you want to remove an embedded video from a page, you can often just click your cursor after the video and press backspace/delete until the video is removed. If this doesn’t work for you, though, you can always enter the raw HTML editor by clicking the </> icon below the text box. Be on the lookout for text that looks like this: 

<p><iframe style="width: 1920px; height: 1080px;" title="Course Mapping (10:33)" src="https://canvas.ucsd.edu/courses/15712/external_tools/retrieve?borderless=1&amp;url=https://canvaskaf.ucsd.edu/browseandembed/index/media/entryid/0_n7jsc4ih/showDescription/false/showTitle/false/showTags/false/showDuration/false/showOwner/false/showUploadDate/false/playerSize/1920x1080/playerSkin/45495492/" width="1920" height="1080" allowfullscreen="allowfullscreen" webkitallowfullscreen="webkitallowfullscreen" mozallowfullscreen="mozallowfullscreen" allow="geolocation *; microphone *; camera *; midi *; encrypted-media *; autoplay *"></iframe></p>

After you delete the embed code, return to the rich content editor and ensure that your video has been removed.

There's a known bug with embedded players that use the transcript widget - they reserve empty space below the player for when the transcript widget is expanded. Kaltura has acknowledged this limitation and has plans to resolve it with the release of their next player. The image embedded here gives you an idea of what the bug looks like (click it to enlarge).