How to Receive an Incoming Interlocation Transfer of Funds (ITF)

Overview

An Incoming Interlocation Transfer of Funds (ITF) is a transfer of resources or funding from another UC Campus or UCOP to UCSD. This article walks you through how to receive an Incoming ITF. 

Essential Information

• The sender of the resources/funds is the Campus that will initiate the ITF process.
• It is helpful to know the Fund Level C that is being sent from the other UC Campus/UCOP because UCSD must receive the funds on a Fund in an equivalent Fund Level C.
• For incoming transfers, UCSD will need to provide the UC Campus that is sending resources/funds with the following items:
  
  1. UCSD COA Credit Line
  2. UCSD COA Level E Revenue Debit Line
• Since ITFs are a transfer of funds, ICA will post the transactions in the General Ledger with a Journal Entry (Note: This will not be in PPM).
• If recharging expenses with another UC Campus, do not use this KBA and instead submit a ticket using the Intercampus Recharge Request Form.

Next Steps 

1. Provide your UCSD COA Credit Line 

The format of your UCSD COA is the following:

• Entity Level C - Posting Level Fund - Financial Unit - Credit Account - Function - Program - Location - Project - Activity
• Example: If UCSD is receiving research resources from UCLA with Fund 19900
  • The UCSD COA Credit Line will be: 1611-19900-xxxxxxx-785045-440-000-xxxxxx-xxxxxxx-xxxxxx

1. Entity Level C will always be 1611 for UCSD
2. Fund Level D: UCSD must receive the funding on a matching Fund Level C that is being sent from the other UC Campus.

Steps for UCOP and Campuses using Fund Level C

• Determine the appropriate UCSD Fund Level D using the UCSD to UCOP Fund Level C Crosswalk for ITFs.

1. 1. Using the shared Fund Level C provided by the sending Campus, filter for the Fund in column F.
   2. Based on the results, select the appropriate UCSD Fund from column A.
   3. Use the associated result in column E: UCSD Fund Level D for the Fund.

1. 3. UCSD Account Level E and Account Level D:

1. 1. Select the Account from the chart below based on the Campus that will be sending UCSD Funds.

1. 
   

   1. 1. Account Level E (Credit)	Account Level D (Credit)	Account Title
         78501E	78501D	Intercampus Recharge Credit UCB
         78502E	78502D	Intercampus Recharge Credit UCSF
         78503E	78503D	Intercampus Recharge Credit UCD
         78504E	78503D	Intercampus Recharge Credit UCLA
         78505E	78505D	Intercampus Recharge Credit UCR
         78507E	78507D	Intercampus Recharge Credit UCSC
         78508E	78508D	Intercampus Recharge Credit UCSB
         78509E	78509D	Intercampus Recharge Credit UCI
         78510E	78510D	Intercampus Recharge Credit UCM
         78511E	78511D	Intercampus Recharge Credit UCOP
         78512E	78512D	Intercampus Recharge Credit ANR

      2.  

• 4. All other segments in the COA Credit Line are based on where the Funds will be received:
  • If a Project with the appropriate Fund does not exist, you will need to create a Project with the Fund identified. 
  • This Fund and Project will be used in both the COA Credit Line and COA Debit Line.

2. Provide your UCSD COA Debit Line (Revenue Account)

The format of the your UCSD COA is the following:

• Entity Level C - Posting Level Fund - Financial Unit - Credit Account - Function - Program - Location - Project - Activity
• Example: If UCSD is receiving research resources from UCLA with Fund 19900
  • The UCSD COA Debit Line will be: 1611-19900-xxxxxxx-481000-440-000-xxxxxx-xxxxxxx-xxxxxx

1. Entity Level C will always be 1611 for UCSD
2. Fund Level D - This is the same as Step 1.2 above
3. UCSD Account Level E and Account Level D:

1. 1. Select the Account from the chart below based on the UCSD Fund being used.
      
      

• 4. All other segments in the COA Debit Line are based on where the Funds will be received.

Submit a Ticket to ICA for review or if you still have questions or need additional assistance.

1. 1. About: Financial Accounting
   2. Related to: General Accounting Support
   3. More Specifically: Interlocation Transfer of Funds Submissions/Inquiries