Overview

In certain circumstances, departments will need to work directly with the Central Core Payroll (CCP) team to complete a manual I-181 file, in time for payroll processing. Such manual I-181 files are typically in-lieu of or as a supplement to the system-generated file, to address unique time-reporting issues or pay rule circumstances. Manual I-181 files are to be created on an “as needed” basis.

Critical Concepts

A manual I-181 is needed when the historical adjustment period has passed.

• The Job Aid: Complete the Inbound File Generator for I-181 Regular Time Entry Template for On or Off-Cycle Payroll is located on the Transactors Help Site.
• The I-181 template is located on the UCPath Location Support SharePoint site: UC_PS_Inbound_FileGenerator_I181_HRSONLY-Generic-V4.4
  
  

Steps to Take

When an employee was paid on the wrong earn code:

1. Fill out i-181 as normal, per date. (Each row must have the same earnings begin and earnings end dates).
2. Enter negative hours for wrong earn code and positive hours for correct earn code.
3. Each row must have Columns A-I filled out.

NOTE: Use correct Earn Codes. Click to view the Earn Code lists.

When it is past the historical time adjustment period and the employee can wait to receive missed hours on the next on-cycle:

1. Fill out the positive time per earnings begin and earnings end date. (Each row must have the same earnings begin and earnings end dates).
2. Each row must have Columns A-I filled out.
   
   

When the employee was paid on the wrong position:

1. Fill out negative hours for the wrong position and positive hours for the correct position. (Each row must have the same earnings begin and earnings end dates).
2. Each row must have Columns A-I filled out.