Overview

Request a Leave of Absence on behalf of employees for the following situations:

• Family and Medical Leave (FML)
  
  • FMLA – Family and Medical Leave Act
  • CFRA – California Family Rights Act
  • PDLL – Pregnancy Disability Leave Law
• Other Leave of Absence
  
  • Medical
  • Workers Compensation
  • Sabbatical
  • Military Leave
  • Personal
  • Bereavement
  • Rehabilitation
    
    

Critical Concepts

Preliminary Action must be taken prior to submitting a Leave of Absence Request in UCPath:

• Ensure all appropriate documents and approvals that are required outside of UCPath system have been completed prior to submitting the absence request in UCPath.
• Prior to submitting an Extended Leave of Absence for Employee, ensure that you have reviewed the employee’s current balances on the Admin – Review Absence Balance page.
• Discussions with the employee regarding their situation, options and benefits impacts have occurred prior to submitting the absence request in UCPath.
  
  

Steps to Take

1. Navigate to Peoplesoft Menu > Global Payroll & Absence Mgmt. > Payee Data > Maintain Absences > UC Customizations > Request Extended Absence
2. Search for Employee
3. Select the applicable Override checkboxes if needed
4. Enter the appropriate data to submit the extended absence request depending on the employee’s situation.
5. Enter detailed notes to assist both the approver at UCSD and UCPath to ensure the appropriate updates are made in job data.
6. Click the Submit button to create the transaction and send for approval.
7. Click OK on the submission confirmation page.
   
   

Additional Information

For step-by-step instructions or simulation, go to the UCPath Help site Absence Management section.

To review UCSD detailed Job Aids navigate here: Extended Leave of Absence

• How to Request a Leave of Absence
• How to Request Sabbatical Leaves

If you need additional guidance on policy or specific employee situations please contact the following Campus Central HR resources:

• Employee Relations
• Disability Counseling and Consulting Division

Health Human Resources departments should contact HHR Leaves Team