How to Check for Unclaimed Fund Transfers

 

The University receives many bank wires that remain unclaimed. Unapplied receipts are posted in Oracle in the Receivables module (Receivables / Accounts Receivables / Unapplied Receipts). All amounts reflect the transfer balance minus bank fees.

To make a claim, fill out a copy of the Unidentified Payment Claim Form Claim Form-Unidentified Payment and submit it via the  UC San Diego Services & Support portal, by filling out your ticket as follows:

 

About: Billing & Receivables

Related to: Incoming payments

More Specifically: Claiming Payments from Unapplied Receipts with the Unapplied Receipts.

 

Once your ticket is filled out with the above information and your Claim Form is attached, submit it. 

For more detailed instructions, review the BFS's Knowledge Based Article (KBA) in Services and Support.

 

How to View and Help Identify Unclaimed Deposits

 

The university receives many deposits that remain unclaimed. Campus policy requires all checks to be deposited immediately, including deposits for which the owner department has not yet been identified.

Generally, these unidentified deposits are credited to an undistributed cash account until they can be identified and credited to the proper owner.

To help identify unclaimed deposits:

• Check the Unapplied Receipts infotile in the Oracle Receivables module.
• If you recognize a deposit or have information that might help determine the owner, follow the instructions below (also linked here) to submit a claim form through Services and Support.

 

1	Navigate to Receivables > Accounts Receivables > Unapplied Receipts
2	Filter by Business Unit, by selecting All Business Units drop down e.g. UCSD Campus, UCSD Foundation, etc.
3	Use the Filter icon to add Search fields above columns
4	In the Unapplied Amount field, search by amount – use decimal points but remove trailing zeros, e.g. search by 250.5, instead of 250.50
5	Click on the desired receipt to view additional information: Receipt Method: Check, Wire, ACH Comments: In some cases this field will contain bank reference numbers or cashier notes
6	The Oracle receipt number, invoice transaction number, and/or chart of accounts information is needed to process a departmental claim request
7	Complete a copy of the Unidentified Payment Claim Form
8	Create a Service and Support ticket, attach your completed form and use the following criteria fill out and submit your ticket: About: Billing & Receivables Related To: Incoming Payments More Specifically: Unclaimed Electronic (Bank Wires and ACH)