How to Fill out a Merchant Receipt Template


Overview


 This article will cover:

Critical Concepts


Steps to Take


Procedure A

1. KB0032936 provides instructions on How to Run General Ledger Detail Report

2. Alternatively, you can access this report from the Oracle home page:

For additional guidance on OFC GL Reports please reference KBA0032374 How to Check a Fund Balance or Balance on Chart String Segments

Procedure B

1. Open the Merchant Receipt Template

2. There are two tabs on the Merchant Receipt Template

a. Form: complete form as directed beginning in Step #4, form includes sample data

b. Instructions: additional instructions for completing form

3. Complete the following fields in the Merchant Receipt Template on the 1st tab

4. In Merchant Name, select your business from the drop down, which populates the Activity Code field 

5. In GL Values, enter

a. Entity

b. Fund

c. Financial Unit

d. Account 

6. In Business Unit, select Business Unit

7. In Comments, if needed, add applicable comments

8. In Deposit Date, enter date of transactions

9. In Amount, enter daily credit card batch total, which must tie to daily batch amount

10. In Customer Account, enter Customer Account if applying payment to an invoice (see* below)

11. In  Transaction (Inv)#, enter Transaction/Invoice # if applying payment to an invoice (see* below)

12. In Project, enter Project# only if booking revenue to a Project

13. When you are complete entering the information in the file, save as, using this file naming convention, e.g.: UCSD SURPLUS SALES APR2022_CC0128

Below is an example of a completed Merchant Receipt Template

Procedure C

Submit completed form to Merchant Services via Services & Support Finance Portal

1. I want to: Ask a Question or Make a Request

2. About: Banking, Cash & Card Products

3. Related To: Merchant Services

4. More Specifically: Merchant Receipt Form

5. At bottom of ticket request, select Add Attachments, attach Merchant Receipt Template

6. Submit

If you still have questions or need additional assistance, please submit a ticket