What is the Timeframe for Reconciling Procurement Card Transactions


Q: How long does a cardholder have to reconcile transactions and submit an Expense Report in Concur?

A:  

Example of monthly process:

  1. A transaction posts in Concur on July 5, 2020
    1. Cardholder creates an Expense Report Titled: July 2020
    2. Cardholder reviews the transaction, adds the Available Expense to the July 2020 Expense Report and attaches receipt(s)
    3. Cardholder Saves expense to Report, but doesn't Submit
  2. A second and third transaction post in Concur on July 10, 2020
    1. Cardholder reviews the transaction, adds the Available Expense to the July 2020 Expense Report and attaches receipt(s)
    2. Cardholder Saves expense to Report, but doesn't Submit
  3. A fourth and fifth transaction post in Concur on July 25, 2020
    1. Cardholder reviews the transaction, adds the Available Expense to the July 2020 Expense Report and attaches receipt(s)
    2. Cardholder Saves expense to Report, but doesn't Submit
  4. Cardholder Logins to Concur on July 27, 2020, last week of the month, reviews the saved Expense Report and submits July 2020 Expense Report
  5. The Expense Report will be routed for approval
  6. Approvals should be completed no later than the last day of the month, to ensure the transactions post to the Oracle financial system

If you still have questions or need additional assistance, please submit a ticket or call the IPPS Help Desk at (858) 534-9494