Overview

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This article provides the information and steps required to itemize a Hotel expense line to breakdown the nightly rate and the taxes. 

Essential Information

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• To be able to correctly add a Hotel expense line, you will first need to itemize it per day and breakdown the nightly rate and taxes.
• Per policy, the lodging maximum is $333 (without taxes and fees).
  • For more information on lodging policy, review the Travel: Meals & Lodging Blink page.
• The hotel expense line needs to be itemized so that we can ensure that the nightly lodging maximum is not exceeded.
  • The itemization needs to breakdown the Hotel room rate and the Hotel taxes/fees. 
• Once the remaining amount for the Itemization is $0, you should be able to Save the expense. 
• For more information on itemizing different types of expenses, please refer to KB0033656: How to Itemize a Travel & Entertainment Card Transaction in a Concur Expense Report.
  

Next Steps

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Watch the How to Itemize Hotel Receipts in Concur video for guidance on how to manually itemize your Hotel expense: 

NOTE: Concur uses AI machine learning to automatically itemize Hotel expenses when the hotel folio is uploaded under your Available Expenses (Upload Receipt button) OR you use the Scan Receipt feature (under the Add Expense dropdown). 

1.  For automatic Hotel itemization, upload your hotel folio by selecting the Upload Receipt button in your Available Expenses section. 

2. Once the hotel folio is showing up under your Available Expenses, select it and then click the Move dropdown to move it to a new or existing expense report. 

3. You can also use the Scan Receipt (Add Expense dropdown) within the expense report, and the system will automatically itemize your Hotel expense. 

Important: Please note that if you're using any of these options, you still need to double check the itemization to ensure that the AI itemized the Hotel expense correctly. If the itemizations are not correct, you will need to manually make the corrections within the system.