Overview

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This article demonstrates how to add Comments and Attachments, both internal and external, when checking out in Oracle Procurement

Critical Concepts

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• Internal attachments are viewable only to UC San Diego within Oracle and may include competitive quotes, procurement forms such as source selection and price reasonableness (SSPR), and internal comments
• External attachments are viewable both to UC San Diego and the supplier and may include additional direction for the supplier, quotes or other documentation of price, and agreements
• External attachments should only be attached when ordering with request forms, as the way in which punchout and catalog orders are transmitted does not permit the inclusion of attachments

Steps to Take

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Navigate to Oracle

1. Log in to https://ofc.ucsd.edu
2. In Procure to Pay, click Purchase Requisitions
3. Add items to your cart, then begin the checkout process

Getting Started

• Both Comments and Attachments are added at the top of the checkout page, next to Attachments, click the + symbol 

Add a Comment

1. In the Attachment dialog box, in Type, select Text
2. In Category, select Miscellaneous for Internal Attachments or To Supplier for External Attachments
3. In File Name or URL, put the body of the Comment, e.g. $550 shipping charge can be prepaid and added to the invoice
4. In Title, put the Title of the Comment, e.g. Shipping Charge
5. Click OK to attach the file, or the + symbol to add another Attachment

Add an Attachment

1. In the Attachment dialog box, in Type, select File
2. In Category, select Miscellaneous for Internal Attachments or To Supplier for External Attachments
3. In File Name or URL, click Choose File to select your Attachment
4. Click OK to attach the file, or the + symbol to add another Attachment