Overview

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Learn how to update the POETAF or chart string being used to pay for a Purchase Order Invoice

Critical Concepts

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• When reviewing Invoices as a Financial Unit approver, it is important to check for POET information on the approval email or Oracle notification
• If different, a different POET or chart string should be used, then the update needs to take place at the Purchase Order level
• The required process will depend on whether Invoices have already been received or paid against the Purchase Order already
• To correct Invoices that have already been paid on the incorrect POET or chart string, a Cost Transfer will need to be processed

Steps to Take

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Navigate to the Purchase Order

1. Log on to OFC, on Home page, select Procure to Pay, then select Purchase Orders
2. Click the Magnifying Glass icon at the right
3. In Search, select Orders, enter the PO number
4. Press the Enter key to search

View Details on the Purchase Order

1. Look to the Order Life Cycle
   
   1. If there is only an Ordered bar, then no Invoices have been received or paid on the PO
   2. If there is also an Invoiced bar, then Invoices have been received
2. Click View Details for more information

View Invoices on the Purchase Order

1. Scroll down to the Invoices section
2. If there are any non-zero amounts in the Paid column, then the PO has been partially or fully paid

Now that you know whether or not Invoices have been paid or received, refer to our Promapp for next steps