Audience

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Supervisors of Student Employees, HR Business Partners, and HR Contacts only.

Overview

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This article provides information on submitting an equity request for a student employee. An equity request provides a mechanism for granting salary increases due to external market pressures, internal salary compression, assignments of higher-level functions or other significant job duties not part of a student employee’s current job description, position-related certifications that add value to the position, and/or retention factors.

Equity increases are not meant to replace or supplement merit increases or reclassification increases, nor are they given solely based on longevity, nor performance. These guidelines are to be used in conjunction with local implementing procedures, and in accordance with Section II.E. of the PPSM-30: Compensation policy.

Criteria

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To be eligible for an equity increase, a student employee must be actively working (not on leave), have performance of satisfactory or above, and meet one or more of the below criteria:

 

• Salary inequity between student employees in the same job code
• Difficulty retaining or recruiting student employees in specific functions or with specialized skills, or due to competitive market salaries;
• Salary compression between supervisors and their employees; or
• Changes in assigned functions or work tasks that increase the scope and complexity of the position but do not elevate the position to a higher classification.

Steps to Take

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Equity requests should be submitted through the Employee Center for review and required approval(s). Requests should be initiated by a designated departmental HR contact and should include supporting documentation (if applicable).

1. Review PPSM-30 to determine the rationale of equity increase.
2. Contact your departmental HR Contact to initiate a SEO Equity Increase Request in the Employee Center.
3. As departmental HR Contact, complete the form and upload any supporting documentation as required.
4. Submit for review and required Department Head and Hiring Manager approvals.
5. Department Head and Hiring Manager approve the request within the Employee Center.
6. Student Employment Office (SEO) will review the request and communicate the outcome/decision to the HR Contact.
7. Departmental HR Contact inputs the UC Path action for the equity increase(s) for all affected student employees (How to Update Job Data in PayPath Job Aid)
8. If additional questions are raised, HR Contact can reach out to SEO to discuss directly and determine appropriate next steps.