Public HR KB - How to Manage ERIT transactions in UCPath

OVERVIEW

This job aid describes how to initiate Employee Reduction in Time (ERIT) and how to return an employee from ERIT. This process only applies to Career Staff with the exception of Senior Management Group members.

When to use

To initiate an Employee Reduction in Time.
To return a return from Employee Reduction in Time

Intended Audience

UCPath transactors

BEFORE YOU BEGIN

Tasks to Complete Before Starting

Review ERIT policy, if needed
Review existing data in Job Data, Person Org Summary or Workforce Job Summary as needed to understand if the employee is eligible to participate in the ERIT program

For Best Results

For hourly employees, paid hours and ERIT hours will be submitted via timekeeping to determine the amount of pay issued. For record purposes, the ERIT should be recorded by submitting a PayPath transaction. The Comp Rates that automatically calculate in Earnings Distribution do not drive pay for Hourly employees. The employee should enter hours worked to drive pay, and also enter ERIT hours so that their accruals calculate correctly.

NOTE: ERIT must begin on the first day of a pay period and end on the last day of a pay period

Employee Type	Selection in Earnings Distribution Type	Rows in Earnings Distribution
FTE=1.0	Select By Percent	The two rows must total 100%: 1. Earn Code = ERT Distribution % = ERIT percent; this percent will not be paid 2. Earn Code = REG Distribution % = the percentage of salary to be paid
FTE < 1.0	Select By Percent	The two rows must total 100%: 1. Earn Code = ERT Distribution % = ERIT Percent / FTE Percent * 100% Example: Employee is .6 FTE, and reducing by 10% for ERIT 10/60 = .16666667 * 100 = 16.6666667% 2. Earn Code = REG Distribution % = 100% - Distribution % from ERT Row Example Continued: 100% - 16.666667 = 83.3333333%

STEPS TO TAKE IN UCPATH

Initiate Job Earning Distribution Paypath Transaction for Staff - Use this task to initiate a job earnings distribution (JED) PayPath transaction for a staff employee.
Initiate Return to Normal (JED) Distribution PayPath Transaction (Staff/Acad)- Use this task to initiate a return to regular job earnings distribution PayPath transaction. The steps in this procedure can be used for academic or staff employees.

WHAT TO DO AFTER

The Payroll Processing Calendar deadline for PayPath transactions is the Stop Processing PayPath & Position Mngt(5:00 PM) deadline. The transaction must be approved by this deadline to be processed with the current pay cycle. 
Once the transaction has been approved locally, you can review the updated information on the Job Data tab in PayPath. 
No new PayPath transactions on this employee record can be submitted until the current transaction has been approved or denied.

How to Manage ERIT transactions in UCPath