OVERVIEW

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The Rehire Reinstatement template is used to reactivate an employee terminated in error in UCPath.

When to use

• Reinstate an employee terminated in error by using the Rehire Reinstatement template
• • E.g. employee was terminated early using the wrong effective date and needs to be reactivated so that they can be terminated later in the future. 
• Reinstate an employee who auto termed by using the Rehire Reinstatement template
  • E.g. employee was auto termed because their Expected Job End Date was not updated on or before the Expected Job End Date.

Intended Audience

UCPath transactor

 

BEFORE YOU BEGIN

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Tasks to Complete Before Starting

• Review Job Data or Workforce Job Summary to identify the Effective Date of termination and Position Number for the job employee was accidentally terminated from 
  • For auto-termed employees the Effective Date of termination is often the day after the Appointment End Date. 
  • Position Number can also be found on the Person Org Summary page. 
  • Termination Date on the Person Organizational Summary page is not the Effective Date of the termination; it is the Last Day Worked which may, or may not, be the day before the Effective Date of the termination.   
• Review the Template Transactions – Action Reason Codes and Descriptions job aid on the UCPath Help Site for Transactional Users to ensure you utilize the correct template type and reason code. 
• Review the Payroll Processing Schedule to ensure you submit your transaction in time for approval before the Employee Data Change deadline. Refer to Job Aid: Review the Payroll Processing Schedule to understand how to read the Payroll Processing Schedule. 

For Best Results

• You must reinstate the employee into the same position from which they were terminated, and the Effective Date of your transaction must be the Effective Date of the termination to ensure no break in service.  
• There are separate templates for Staff vs Academic positions. (E.g. UC_FULL_HIRE vs UC_FULL_HIRE_AC) 
• The Rehire Reinstatement transaction does NOT automatically reinstate benefits. To reinstate benefits, submit a case via ASK UCPath Center and contact your VC area benefits rep for escalation.  

 

STEPS TO TAKE IN UCPATH

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Before starting a transaction, review the UPK below for step-by-step guidance, the system steps may have changed since the last time you have done this type of transaction: 

• Initiate Reinstatement Template Transaction (Staff) - Use this task to initiate a reinstatement template transaction for a staff employee. 
• Initiate Reinstatement Template Transaction (Academic Workers) - Use this task to initiate a reinstatement template transaction for an academic employee.

 

WHAT TO DO AFTER

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• The UCPath Payroll Processing Calendar deadline for template transactions is the Employee Data Change Deadline. Review the Payroll Processing Schedule and Job Aid: Review the Payroll Processing Schedule to ensure you understand deadlines. 
• After local approval of the hire transaction, UCPC will review and process the transaction. UCPC will cancel the transaction if it is incorrect (e.g., incorrect Reason Code, etc.) You can check the current Workforce Administration turnaround times on the UCPath Metrics Dashboard - Home. 
• You can review the status of your transaction on the Transaction Status page, once it has been approved or denied locally; you can also review UCPC comments and clone your transaction from the Smart HR Transaction Status page. Job Aid: Template Transactions – Status Pages
  • UPK: View Transaction Status - Transaction Status Page 
• You can review local approver comments on the SS Smart HR Transactions page 
  • UPK: View Template Transaction Status - SS Smart HR Transactions Page 

 

IF YOU NEED ASSISTANCE

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