Public HR KB - Employee Classification and Job End Dates

OVERVIEW

This quick reference provides a list of the Employee Classifications in UCPath as well as the system requirements for Job End Dates. Department business processes may include additional requirements.

Job End Date Considerations

If you forget to add the Job End Date for an employee when it is not required but “recommended,” you can submit a Pay Path transaction to add to the Job End Date to the employee’s job record after the hire is active in UCPath.
To extend an employee, a PayPath transaction must be approved in UCPath at least one day prior to the Job End Date or the employee will be terminated.
Job End Date is also referred to as Appointment End Date.

Intended Audience

UCPath transactor

Staff Employee Classifications

Empl Class for staff must be manually entered on the Smart HR Template (e.g., Hire, Rehire, Concurrent Hire, etc.). Additionally, the Job End Date fields drives auto-termination functionality for staff employees.

EMPL Class	Description	Job End Date
1	Contract	Required
2	Career	Do not enter an end date on Career jobs
4	Limited	Recommended*
5	Student: Casual/Restricted	Required
6	Per Diem	Recommended*
7	Partial Year Career
8	Floater	Required
13	Contingent Worker	Recommended*
15	Rehire Retiree	Required
C	Conversion Use Only

*Recommended = UCPath system displays a message to confirm you do not want to enter an end date

Academic Employee Classifications

Empl Class for academics is system-derived based on the Job Code. Job End Date field stops accruals but only drives auto-termination if the End Job Automatically box is manually checked.

EMPL Class	Description	Appointment End Date
3	Recall	Required
9	Faculty
10	Non-Faculty	Required
11	Academic Student
14	Contingent Worker
20	Conversion Use Only
21	Emeriti
22	Deans/Faculty Admin	Recommended*
23	Post Docs	Required
24	Medical Residents