Public HR KB - HR Status VS Payroll Status

OVERVIEW

This quick reference document provides guidance on the difference between Payroll Status and HR Status and the various pages where the statuses appear.

HR Status indicates whether the employee is Active in the human resources system. Even future dated hires will have a status of Active, however payroll cannot be processed for the employee until after their Effective Date of hire based on the applicable monthly or bi-weekly schedule.

UCPath changes an employee’s status based on Action Codes processed on their records.  So, a status of Inactive displays for an employee who is Terminated or Retired.
An employee can have an Active HR record while not receiving pay

Payroll Status indicates the payroll status of the person. If the Payroll Status is Active, you can enter payroll related transactions for the employee.

Payroll status is Inactive for employees on a Short Work Break (SWB), Leave without Pay, and for Contingent Workers.

Intended Audience

UCPath transactor

Personnel Action	HR Status	Payroll Status	Payroll Processing
Hire Rehire Reinstatement Concurrent Hire Return from leave Return from SWB Inter/Intra Location Transfer	Active	Active	Yes
Add Contingent Worker (with or without pay) Extend Contingent Worker (with or without pay) Renew Contingent Worker (with or without pay)	Active	Inactive	No
Leave of Absence - Unpaid	Active	Leave of Absence	No
Leave of absence - Paid	Active	Leave with Pay	Yes
Short Work Break	Active	Work Break	No
Retirement	Inactive	Retired	No
Pay rate change Demotion Data change Earnings distribution change Job reclassification Position change Probation Completion of probation Promotion Transfer	The same status that’s in the previous data row. If no previous data row exists, the system sets the status to Active.	The same status that’s in the previous data row. If no previous data row exists, the system sets the status to Active.	Varies

HR Status VS Payroll Status

OVERVIEW

Intended Audience

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