Public HR KB - UCPath vs Campus Ecotime Matrix

OVERVIEW

UCPATH is our human capital management system. CAMPUS ECOTIME is our time and attendance system. Every morning Campus Ecotime is refreshed with data from UCPath so that it knows about each employee’s position(s) – who they are, who their manager is, what type of timesheet is needed, eligibility for overtime and/or shift differential, etc.. Campus Ecotime completes this integration, each pay period, by passing back timesheet calculations to UCPath, where the determination of leave balances and production of paychecks are managed.

The UCPath Reports To Field will overwrite data in the Ecotime Manager Field, if these fields differ.  This is done via an overnight batch process from the UCPath DDODS. Changes in UCPath will take up to two days to be reflected in Ecotime.  

If a UCPath Reports To/Ecotime Manager is new to Ecotime (in the role of Reports To/Manager) the delegate and timekeeper will be assigned from the department approved delegate/timekeeper list. A Reports To/Manager should work with their department timekeeper if they have questions regarding how to navigate in Ecotime before opening a SNOW ticket. 
If a UCPath Reports To/Ecotime Manager moves to a new reporting position in a different department they need to open a SNOW ticket with the Ecotime team to update the delegate and timekeeper associated with the new department. 
If an employee is new to Ecotime but their UCPath Reports To is an "established" manager in Ecotime with delegate and timekeepers already set up - those relationships are automatically extended and the employee will be visible to the manager, delegate, and timekeepers without any action needed. 
If an employee is transferred to a new department and the Reports To field is updated appropriately in UCPath, as long as the Reports To is an established Ecotime manager and the delegate and timekeepers already set up - those relationships are automatically extended and the employee will be visible to the new department manager, delegate, and timekeepers without any action needed.

ASSIGNMENT OF ROLES
TASK	CAMPUS ECOTIME	UCPATH
Assignment of Ecotime Manager (Supervisor)	NO	YES Manager (Supervisor) determined by “Reports To” field in UCPath. In late fall 2020, “Reports To” in UCPath passed to Campus Ecotime via nightly feed.
Assignment of Additional Time Approvers	YES Alternate time approvers are delegated directly in Campus Ecotime or by submission of the Delegate Authority form to Central Core Payroll Timekeeping Team.	NO
Assignment of Department Timekeeper	YES See The Complete Guide to Delegating Authority, for additional details.	NO Future plans include dept timekeeper assignment in UCPath with nightly feed to Campus Ecotime.
VIEW INFORMATION
TASK	CAMPUS ECOTIME	UCPATH
View Leave Balances	YES Note: UCPath is the official record for leave balances.	YES View balances via the UCPath online portal or on Admin-Review Absence Balance Page.
View Sabbatical Credits	NO	YES
View Employee’s Absence Eligibility Details	NO	YES Use the Payroll Tab of the Job Data Page.
View Personal Information, such as Address and Emergency Contact for Direct Reports	NO	YES

SUMBIT TIME
TASK	CAMPUS ECOTIME	UCPATH
Submit and/or Approve Timesheets	YES	NO
Submit Shift Differential	NO Automatic calculation, determined by Job Code, Bargaining Unit, and Hrs submitted.	NO
Submit Overtime Hours	NO Automatic calculation, determined by Job Code, Bargaining Unit, and Hrs submitted.	YES Can be manually entered via the I-181 template, if cannot be submitted in Campus Ecotime.
ADJUST HOURS OR BALANCES
TASK	CAMPUS ECOTIME	UCPATH
Edit Current Pay Period Timesheets	YES	NO
Adjust Timesheet Retroactively	YES Must be within the last 4 pay periods (e.g. 8 weeks for biweekly, 4 months for monthly).	NO If outside Ecotime pay periods, use off-cycle or one-time pay to correct, depending on circumstances.
Catastrophic Leave Donations/Adjustments	NO	YES Via the Manage Accruals E-084 screen in UCPath.
Correct Sabbatical Credits	NO	YES Via the Manage Accruals E-084 screen in UCPath.
Correct locally-owned balances such as Post Doc PTO and Sick Leave (after the two pay period, retro cutoff)	NO	YES Via the Manage Accruals E-084 screen in UCPath.
Correct hours related to FML/CFRA/PDLL (after the two pay period, retro cutoff)	NO	YES Via the Manage Accruals E-084 screen in UCPath.
MISC
TASK	CAMPUS ECOTIME	UCPATH
Upload I-181 File for Time Adjustments	YES Central Core Payroll (CCP) Team uploads file to UCPath.	NO
Comp Time Election In lieu of Overtime	YES	NO
Initiate or Extend Leave of Absence. Return Employee from Leave of Absence	NO	YES

Intended Audience

UCPath transactor

UCPath vs Campus Ecotime Matrix

OVERVIEW

ASSIGNMENT OF ROLES

VIEW INFORMATION

SUMBIT TIME

ADJUST HOURS OR BALANCES

MISC

Intended Audience

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