This quick reference matrix summarizes the UCPath Pay Groups. Pay Group is a derived value; Job Code, Comp Rate Code, Pay Frequency impact it and certain Pay Groups require a manual override (6MH, 6MS, 6BE), which is requested via the Job Data Update form.
Reach out to your appropriate Central HR office (Grad Div, Post Doc, APO, HR, HHR, ARC, etc.) for approval/assistance if changes need to be made to Pay Group or compensation:
Pay Group Assignment, Configuration and Code List - This UPK provides information on Pay Group assignments, Configuration and Code Lists. A Pay Group is a processing entity necessary for creating paysheets, calculating payroll, confirming payroll and running reports and files. UCPath assigns pay groups to employees based on a variety of factors, such as union affiliation (if any), benefits available and so on.
KB0035430 How to Update Fair Labor Standards Act (FLSA) Status and Override Pay Groups in UCPath - This KBA goes over how to update FLSA and override Pay Groups in UCPath.
UCPath transactor
| PAYGROUP |
DESCRIPTION | TIME REPORTING | FLSA STATUS | EMPL TYPE | DFLT ERNCD | CRITERIA | ADDITIONAL COMMENT |
| EXEMPT EMPLOYEE PAYGROUPS | |||||||
| CWR | Contingent workers | N/A | N/A | CWR | Pers Org Type = CWR | Payroll System will be set to Other via Template Based Hire | |
| WOS | Individuals hold without salary appointments. In general, individuals must have active appointments for purposes of maintaining access and connectivity to various administrative systems. | N/A | N/A | WOS | - Comp Rate Code = ‘UCWOS’ | Employee might have multiple COMP RATE Codes, however, if the program finds 'UCWOS', the employee will be assigned WOS Paygroup | |
| CRT | Contract worker | Exception | Exempt | Salaried | CRG | PS_JOB.COMP_FREQUENCY = C - for contract - FLSA Status = Exempt | |
| M5 | Postdoc - Individuals receiving a fellowship or traineeship by an extramural agency and the fellowship or traineeship are paid through a University account. This group houses nonresident aliens for tax reporting purposes only. | Exception | Exempt | Salaried | FEL | - Citizen Status = 3 and - Job Code in UC_PY_GRP_ASSGN_TBL = 003253, R32.3 (LBNL) | |
| PF | Postdoc - Individuals receiving a fellowship or traineeship by an extramural agency and the fellowship or traineeship are paid through a University account. This group houses U.S. citizens, permanent residents, and resident aliens for tax reporting purposes only. | Exception | Exempt | Salaried | FEN | - Job Code = 003253 and R32.3 (Listed in the UC_PY_GRP_ASSGN_TBL for Pay Code PF) | |
| P5 | Postdoc - Individuals receiving a fellowship or traineeship by an extramural agency and the agency pays the fellowship or traineeship directly to the individual This group houses nonresident aliens for tax reporting purposes only. | Exception | Exempt | Salaried | PDE | - Citizen Status = 3 and - Job Code in UC_PY_GRP_ASSGN_TBL = 003254 and R32.4 (LBNL) | |
| PD | Postdoc - Individuals receiving a fellowship or traineeship by an extramural agency and the agency pays the fellowship or traineeship directly to the individual | N/A | N/A | Salaried | PDRE | - Job Code = 003254 and R32.4 (Listed in the UC_PY_GRP_ASSGN_TBL for Pay Code PD) | |
| BH | Employees on a biweekly work schedule. Employees in this group are not entitled to overtime, but are required to report all hours physically worked. | Positive | Exempt | Hourly | REG | - FLSA Status = Exempt -PS_JOB.COMP_FREQUENCY in (' H','LH') | - Added to handle BW prior to assigning NRAs |
| E7 | Biweekly employees receiving compensation while studying or training (Income Code 17) who are claiming treaty benefits as nonresident aliens for tax reporting purposes. | Exception | Exempt | Salaried | RG7 | - FLSA Status = Exempt - PS_JOB.COMP_FREQUENCY In ('B','LB') - Income code 17 | 05-09-19 - Addition to assign NRA Paygroup for Biweekly exempt employees |
| E8 | Biweekly employees receiving compensation for teaching (i.e., Income Code 18) who are claiming treaty benefits as nonresident/resident aliens for tax reporting purposes. | Exception | Exempt | Salaried | RG8 | - FLSA Status = Exempt - PS_JOB.COMP_FREQUENCY In ('B','LB') - Income code 18 | 05-09-19 - Addition to assign NRA Paygroup for Biweekly exempt employees |
| E9 | Biweekly employees receiving compensation while studying or training (Income Code 19) who are claiming treaty benefits as nonresident aliens for tax reporting purposes. | Exception | Exempt | Salaried | RG9 | - FLSA Status = Exempt - PS_JOB.COMP_FREQUENCY In ('B','LB') - Income code 19 | 05-09-19 - Addition to assign NRA Paygroup for Biweekly exempt employees |
| BE | Employees on a biweekly work schedule. Employees in this group are not entitled to overtime, are not required to report hours physically worked, and are paid a Biweekly salary. | Exception | Exempt | Salaried | REG | - FLSA Status = Exempt - PS_JOB.COMP_FREQUENCY In ('B,','LB') | |
| M8 | Employees receiving compensation for teaching (i.e., Income Code 18) who are claiming treaty benefits as nonresident/resident aliens for tax reporting purposes. | Exception | Exempt | Salaried | RG8 | - Income code 18 - FLSA Status = Exempt | Keeping the old translates, Oracle has updated the TAX950 SQR that creates the 1042 file. Mapping to new values |
| M9 | Employees receiving compensation while studying or training (Income Code 19) who are claiming treaty benefits as nonresident aliens for tax reporting purposes. | Exception | Exempt | Salaried | RG9 | - Income code 19 - FLSA Status = Exempt | Keeping the old translates, Oracle has updated the TAX950 SQR that creates the 1042 file. Mapping to new values |
| M7 | Employees receiving compensation while studying or training (Income Code 17) who are claiming treaty benefits as nonresident aliens for tax reporting purposes. | Exception | Exempt | Salaried | RG7 | - Income code 17 - FLSA Status = Exempt | Keeping the old translates, Oracle has updated the TAX950 SQR that creates the 1042 file. Mapping to new values |
| HS | Employees receiving compensation under a Health Sciences Compensation Plan. Employees in this group generally receive multiple components of pay: regular salary, negotiated salary, and incentive, or bonus payments. | Exception | Exempt | Salaried | HSR | - Salary plan from APU0 - APU9 - FLSA STATUS = Exempt | |
| BH | Exempt Readers and Tutors paid biweekly and report time | Positive | Exempt | Hourly | REG | - FLSA Status = Exempt - PS_JOBcode listed in the UC_PY_GRP_ASSGN_TBL | Handles GSRs and Readers and Tutors |
| AC | Employees whose primary duties are teaching, tutoring, instructing, or lecturing students; or whose primary duties are performing administrative functions directly related to academic instruction or training. | Exception | Exempt | Salaried | REG | - Empl Class is listed in the UC_PY_GRP_ASSGN_TBL for Pay Code AC - (3, 9, 10, 11, 22, 23, 24) - FLSA status Exempt | |
| SP | Employees receiving compensation under a Staff Physician Compensation Plan. Employees in this group generally receive multiple components of pay: regular salary, negotiated salary, and incentive, or bonus payments. | Exception | Exempt | Salaried | SPR | - Job Code is listed in the UC_PY_GRP_ASSGN_TBL for Pay Code SP - FLSA STATUS = Exempt | |
| ME | Employees on a monthly work schedule. Employees in this group are not entitled to overtime, are not required to report hours physically worked, and are paid a monthly salary. | Exception | Exempt | Salaried | REG | - FLSA Status = Exempt | |
| NON-EXEMPT BIWEEKLY PAYGROUPS | |||||||
| 56 | Union equal F3 | Positive | Non-Exempt | Hourly | REG | - Union Code = “F3” then the pay group will be “D56”. Davis only | |
| B8 | Employees on a 14-day workweek. Employees in this group must be paid at least 1.5 times their regular rate of pay for all hours physically worked over 8 in a day or 80 hours in a 14-day period, whichever would result in greater pay to the employee. | Positive | Non-Exempt | Hourly | REG | - FLSA Status = Non Exempt and - UC_ALT_WORK_WK = 8/80 | |
| ST | Employees receiving compensation while studying or training and who are U.S. citizens, permanent residents, or nonresident/resident aliens for tax reporting purposes who are not claiming treaty benefits. | Positive | Non-Exempt | Hourly | REG | - FLSA Status = Non Exempt, - Employee Class = (5, 11) Listed in the UC_PY_GRP_ASSGN_TBL for Pay Code ST | |
| B7 | Employees on a 7-day workweek. Employees in this group must be paid at least 1.5 times their regular rate of pay for all hours physically worked over 40 in a workweek. | Positive | Non-Exempt | Hourly | REG | - FLSA Status = Non Exempt and - UC_ALT_WORK_WK = 7/40 | |
| MANUAL OVERRIDE CODES | |||||||
| MH | No derivation - Monthly Hourly | Positive | Exempt | Hourly | REG | ||
| BE | No derivation - Biweekly Exempt | Exception | Exempt | Salaried | REG | ||
| MS | No derivation - Monthly Salaried Positive | Positive | Exempt | Salaried | REG | ||