OVERVIEW
This quick reference goes over the codes available under the Employee Relations Code field dropdown in Position Management.
Labor relations between the University and/or employees and employee organizations are governed by the Higher Education Employer-Employee Relations Act (HEERA). HEERA establishes which employees have the right to union representation and collective bargaining. Employee Relations Codes (ERCs) help categorize employees accordingly to ensure proper compliance with HEERA regulations.
Selecting the correct Employee Relations Code (ERC) is essential for accurate representation, compliance, and reporting. Incorrect ERC assignments can lead to:
- Increased risk of Unfair Labor Practices filed with the Public Employee Relations Board when positions are placed into an existing or new union bargaining unit.
- Manager & Supervisor Roster Inaccuracies – ERCs are used to pull rosters for managers and supervisors, affecting reporting and workforce planning.
- Union Roster Inaccuracies – UCPath data is used to generate union rosters, ensuring that represented employees are correctly classified. An incorrect ERC may result in employees being misclassified or missing from union reports.
- Labor Relations Compliance – ERCs coupled with the union code are a key factor in tracking bargaining unit employees, ensuring compliance with labor agreements and policies.
- Payroll & Deductions – ERCs determine union dues and fee deductions for certain represented employees. Errors can result in incorrect payroll deductions, requiring corrections and manual adjustments.
Intended Audience
UCPath transactors
Employee Relations Codes
| Code | Description |
| A |
Manager, Not Confidential |
| B* |
Manager, Confidential |
| C |
Supervisor, Not Confidential |
| D* |
Supervisor, Confidential |
| E |
All Others, Not Confidential |
| F* |
All Others, Confidential |
| G* |
Not covered by HEERA (Out of State) |
| H |
Student in Academic Title covered by HEERA |
| I | Student in Academic Title not covered by HEERA |
| X |
Not applicable - Contingent Wk |
*B, D, F and G Designations: As part of the job classification/position review process B, D, F and G designations require approval by Campus Human Resources, Compensation (in consultation with Labor Relations). If unsure of the appropriate ERC, please consult with your compensation analyst prior to submitting the job description.
Click on the hyperlinks for more information:
- Supervisor: "C" if not confidential or "D" if confidential
- Manager: "A" if not confidential or "B" if confidential
- Confidential: "B" if manager, "D" if supervisor, "F" if not a manager or supervisor
- Not Covered by HEERA: "G”
- Student in Academic Titles covered by HEERA: "H"
- Student in Academic Titles not covered by HEERA: "I"
- None of the Above / All Others, Non-Confidential: "E"
Supervisor: "C" if not confidential or "D" if confidential
Exercises independent judgment in determining the distribution of work to subordinate(s) AND performs at least 3 of the following:
- Independently selects subordinate(s), OR participates in the interview and recommends who should be hired.
- Independently determines performance ratings of subordinate(s), OR initially decides on the ratings, and submits them to a higher-level manager.
- Independently decides within budgetary limitations the amount of subordinate merit increases, determines who will be selected for promotional opportunity, and decides which positions to recommend for reclassification, OR makes recommendations to a higher-level manager.
- Has independent authority to issue written warnings and suspensions, OR independently determines what discipline (including dismissal) should be imposed on a subordinate, and recommends the same for review and approval to a higher-level manager.
- Has independent authority to resolve grievances or complaints OR independently formulates a resolution to a grievance or complaint and submits the proposed resolution to a higher-level manager.
Generally, supervisors have full responsibility as described above for at least 2 FTE's (full-time equivalent) subordinates. Note: whenever "recommendations" are cited, they are customarily given substantial weight and are typically accepted. Faculty should be designated as supervisors ONLY when they supervise OTHER FACULTY. Work Leaders, who usually spend a substantial portion of their time performing work identical to that assigned to their subordinates, are not supervisors.
Manager: "A" if not confidential or "B" if confidential
Meets the criteria for the Supervisory designation, as described above, PLUS:
- Has significant responsibilities for formulating and administering policies and programs.
- Identifies objectives, directs programs, manages human, financial, and physical resources, and functions with a high degree of autonomy
Confidential: "B" if manager, "D" if supervisor, "F" if not a manager or supervisor
- Any employee who develops or presents management positions with respect to collective bargaining with unions, OR
- Any employee whose duties normally require access to confidential information which contributes significantly to the development of management positions with respect to collective bargaining.
"Confidential" designation for the ERC does not include dealing with other types of confidential materials. Access to personnel files does not, in and of itself, mean that an employee's ERC is confidential, unless that access is used to develop management positions with respect to collective bargaining. Note: Except for employees in the Office of Human Resources, in the Chancellor's Office, and those who directly support the Vice Chancellors, the use of the "Confidential" designation should occur only rarely.
Not Covered by HEERA: "G"
Employees who work out of state are not covered by HEERA (Higher Education Employer-Employee Relations Act).
Student in Academic Titles covered by HEERA: "H"
Student titles covered by HEERA include the following Job Codes (GSIs, Readers, Tutors, and other titles covered by the UAW agreement). See Job Codes for Student Academic Titles at: Student Academic Title Pay Rates (ucsd.edu)
Student in Academic Titles not covered by HEERA: "I"
Not used at UC San Diego.