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Overview
This Knowledge Based Article documents the steps for employees who are in a Monthly Exempt position who must report positive time in Ecotime. If you are unsure whether this article pertains to you, please reach out to your Departmental HR Contact for additional assistance.
Timesheet Entry for Historical Pay Periods
Timesheet Entry
1. Open Web Browser, enter Ecotime URL
2. If Single Sign On displays, enter Active Directory User Name and Password, click Login
3. Select Employee Tasks, select Timesheet, select Period, defaults to current pay period, click go, timesheet displays
4. To add single date, select Add Row
5. Enter Date, select appropriate Pay Code (Hours Worked for Positive pay entries or applicable leave code for Exception hours), enter Duration of Hours.
6. If you are on an approved Leave of Absence you may select the corresponding Pay Code type
7. In upper right-hand corner of screen, click Save
8. When you are done entering your exception for the pay period, in upper right-hand corner of screen, click Complete, and OK to the attestation prompt.
Adding Multiple Entries
1. To add a range of dates, select Add Multiple Entries
2. Enter Date From, Date To, Pay Code, and Duration, click Add
3. Results of Multiple Entries displays
4. In upper right-hand corner of screen, click Save
5. When you are done entering your exception for the pay period, in upper right-hand corner of screen, click Complete, and OK
Timesheet Entry for Historical Pay Periods
1. Open Web Browser, enter Ecotime URL
2. If Single Sign On displays, enter Active Directory User Name and Password, click Login
3. Select History, select Timesheet
4. In the Pay Period dropdown select the historical pay Period that will require adjustments, click Go.
Note: The system will allow for up to 4 previous pay periods to be adjusted.
4. To add an Adjustment on a Historical timesheet, click Create Adjustments.
5. The History Pay Period Details and Adjustment Pay Period Details table will display. In the Adjustment Pay Period Details table, click Add Row.
Enter Date, select appropriate Pay Code (Hours Worked for Positive pay entries or applicable leave code for Exception hours), enter Duration of Hours.
6. If you are on an approved Leave of Absence you may select the corresponding Pay Code type
7. In upper right-hand corner of screen, click Save
8. When you are done entering your exception for the pay period, in upper right-hand corner of screen, click Complete, and OK to the attestation prompt.
Reminders
- Timesheets must be completed and approved prior to any Payroll Timekeeping Deadlines for that pay period. You should also refer to your supervisor or department HR for any additional internal deadlines.
- When you click Complete, your supervisor/manager will be notified by email
- When your supervisor/manager Approves your timesheet, you will be notified by email
- If supervisor/manager makes edits to your timesheet, you will be notified by email
Additional Resources
For Campus employees: If you still have questions or need additional assistance, please submit a request via the General Inquiry Form in the Employee Center.