How to Order Compressed Gases in Advanced Search


Overview

This article provide instructions on how to order stock gases through our agreement suppliers, Airgas and Matheson. Our suppliers have a wide range of stock options available to you! 

Essential Information

Choose Your Path

Not sure which ordering process to use for purchasing gas? Locate your scenario in the "I am trying to..." column below to identify the correct path and required documentation. 

I am trying to...Recommended PathHelpful Guides
Order Stock GasesPath A: Advanced SearchOracle Procurement Advanced Search Tips
Order a Specialty Gas that is not available in Advanced SearchPath B: Obtain a quote and submit a Quantity-Based form

Overview of Request Forms in Oracle Procurement

How to Order Specialty Gases or Mixtures using the Quantity Based Form

Pro-Tip: Always search both the Airgas and Matheson catalogs in Advanced Search before assuming a gas requires a custom quote, as stock gas orders are processed much faster.

How to Purchase Stock Gases

Stock gases are standard items readily available directly within the Oracle Advanced Search punchout.

1. Log into Oracle Financials Cloud (OFC).

2. Select Procure to Pay.

3. Select Purchase Requisitions. 

4. Select Advanced Search.

5. Select Suppliers in the top navigation bar.

6. Select either Airgas or Matheson Tri-Gas to view their catalog.

7. Scroll through the catalog, or use the Search bar at the top of the page to find the gas you need. Use keywords or part numbers to narrow down your search.

8. Locate the gas you intend to purchase and select Add to Cart.

9. Repeat Steps 6-8 for each gas you'd like to purchase.

💡 Pro-Tip

If you're unable to locate the gas or mixture you need, you will need to contact either supplier for a quote. For further instructions, please follow the steps outlined in this article: How to Order Specialty Gases or Mixtures using the Quantity Based Form. 

10. Once you've added all the gases you'd like to purchase to your cart, select the Shopping Cart icon located at the top right of your screen.

11. Confirm the items and quantities in your cart, then select Proceed to Checkout. 

12. Select Place Order. 

13. Now, you will be redirected to the requisition in Oracle. Fill out all required information as follows: 

  1. Room Number: Room/Lab/Bay number that you would like your gas cylinders delivered to.
  2. Where is work performed: N/A - Goods Only
  3. Deliver-to Location: Building that you would like your gas cylinders delivered to. 
    • NOTE: All compressed gases must be delivered to your "-Direct" deliver-to location. Compressed gases delivered to central receiving will be refused and returned to the vendor.
  4. Project Number, Task Number, Expenditure Item Date, Expenditure Type, and Expenditure Organization.
    • NOTE: If you are not sure how to fill out the billing section, please contact your supervisor, or your department's financial team.

14. Select Submit at the top right of your screen. 

15. After your requisition is approved by your financial unit approver, you can expect delivery within 2-3 business days.

How to Purchase Specialty Gases

Specialty gases are compressed gases that are not available within the Oracle Advanced Search punchout. These gases are typically more complex and more difficult to source, requiring more time to produce and deliver. Lead times can vary anywhere between 3-5 business days to several months. Lead times can also vary significantly between suppliers so we highly suggest contacting both suppliers. 

For further instructions on how to order specialty gases, please refer to this article: How to Order Specialty Gases or Mixtures using the Quantity Based Form.

Questions?

If you need any additional assistance after placing your order, please reach out to the supplier fulfilling your order. 

Supplier NameEmail Phone Number
Airgas csssd@airgas.com800-224-7427
Mathesonorders.chulavista@us.nipponsanso.com800-416-2505